Polaris Office

Collection and Use of Personal Information

1. Personal Information Collection Items and Means of Collection



The Company collects and saves information to provide better service to the users.
① Information provided by users.
The Company collects information from members when they register for membership for Personal Service and Business Service.
1. Personal Service
- Collected Information (Required) : Email address, password
- Collected Information (Optional) : Name
2. Business Service
- Collected Information (Required) : Name, email address, password, company name, Number of users.
- Collected Information (Optional) : phone number
② Information collected during use of service
- Collect information on user contact information, device information (mobile, computer), type and version of OS, type of browser, service utilization record, IP address, cookie, nation, language, program installation, operation of major functions, and basic data on usage.
- Collect information about the files and the contents of the files in user storage of Polaris Office Service. This information is only for the service which user has chosen to adopt in, and not used for any other service or for anyone other than the user or provided to any other party.
③ It may be necessary to collect transaction information during optional payment processes. Information would include but is not limited to credit card information, billing address, and other related information.
④ Access to user’s information.
- When the user allows access to their contact information within Polaris Office, Polaris Office saves the contact information on the Polaris Office server for the user to utilize contacts during usage of Polaris Office. Contact information is only used under the purpose of sharing files, sending emails, or inviting others to Polaris Office.
- When the user allows access to the information in their account of Google and Facebook or any service provider within Polaris Office, Polaris Office saves the information on the Polaris Office server for the user to utilize the information during usage of Polaris Office.


2. Purpose of Utilizing Personal Information



The Company only utilizes user’s personal information as it is referred below. If the purpose of using personal information changes, the Company will request the user’s consent in advance.
① User information will be used for the registration and creation of accounts.
② Identify authorized users and prevent dishonest use by unauthorized users and unauthorized utilization.
③ To provide a promised service to the users and settle fares in the event a user makes a purchase or uses charged services.
④ When a user shares documents, or has documents shared with them in an individual or group capacity, account information including, but not limited to, nickname, email, or Polaris Office profile picture will be shown to all users involved in that sharing instance.
⑤ To provide various services of Polaris Office to users and disseminate a notification after dealing with matters of inquiry and processing complaints requested during use of the services.
⑥ The Company may provide product and promotion information such as a market event, and advertising event information to users who agreed when register for membership. Information are used when developing new service, delivering promotion information such as a market event, and advertising. Users may decline to receive such information in their Polaris Office account settings at event and service notification.
⑦ User behavior may be monitored to gather data by analyzing patterns, frequency of access, and use of service for future reference to improve service and development of new services.


3. Period of Possession and Utilization of Personal Information



The Company restrictedly utilizes users' personal information while providing a service once registration is completed. The personal information will be eliminated without delay if (i) users request a cancellation of an agreement of personal information collection and utilization; (ii) when the purpose of collections and utilizations is accomplished; or (iii) the period of utilization is terminated.